Scanned and verified stamp maker
A scanned and verified stamp maker for records processing: the action, the date it happened and who did it, on one mark.
Digitisation projects run on a mark that says a document has been through the process, because without one nobody can tell a box that has been scanned from a box that has not. The mark needs three things: what was done, when, and by whom. The date is the part people get wrong, because a mark carrying the date the stamp was designed is worse than no date at all.
What you get
- SCANNED, VERIFIED, CHECKED, INDEXED and QUALITY CHECKED as wording on one layout.
- A date that fills itself in on use, so the mark records the day the work happened.
- An initials or operator line, so a query later has somebody to go to.
- A batch or reference number that advances by one each time, for work done in runs.
- Compact rectangular layouts, since this normally goes in a margin next to existing text.
How to make it
- Open the stamp maker and pick a shape, or start from a template.
- Type your wording, then set the colour, border and size.
- Add the date, time, serial number or logo, and position each one.
- Preview it live, then download. Designing and previewing are free.
Questions
Why does the date have to fill itself in?
Because a scanning backlog is processed over weeks. A stamp with a fixed date drawn into it marks every document with the day the stamp was made, which makes the whole exercise pointless the moment anybody audits it.
Should the operator be named?
Initials are usually enough and are what most operations use. The point is that a document with a query on it leads back to a person who can be asked, not that the record is a formal attribution.
Can each batch get its own number?
Yes. Save the stamp and switch numbering on, and each use takes the next number in its own sequence rather than repeating one already issued.
Estamplab is a design tool. This page describes common commercial practice rather than giving legal, tax or financial advice, and practice changes. Where a specific document matters, check the requirement with the body receiving it.