Portable company seal, without carrying the embosser
A digital company seal saved to your account, applied to a PDF or a Word file from any device, with the registration details and a serial number already on it.
Portable company seal, without carrying the embosser templates, ready to edit
Open the stamp maker with any of these
Every preview on this page carries a faint Estamplab watermark. Your own download does not: the editor renders your stamp again, clean, as a transparent PNG, an SVG or a PDF. See the full template library.
A traditional company seal is a heavy metal embosser, and there is exactly one of it. That was fine when every document it touched was paper on the same desk. It is the wrong shape entirely for a company whose contracts arrive as attachments, whose directors are in three places, and whose registered office is a room nobody visits. The seal has to travel, and metal does not.
What you get
- The registered name, the company number and the town, exactly as the seal should carry them.
- A serial counter, so each sealed document takes a number that cannot be issued twice.
- Reachable by every director from wherever they are, without the seal itself leaving the office.
- Applied to a PDF or a Word file directly, rather than printed, sealed and scanned.
- An embossed look for documents that expect one, or a flat ink seal.
- No register of who borrowed it, because nobody has to borrow anything.
How to make it
- Open the stamp maker and pick a shape, or start from a template.
- Type your wording, then set the colour, border and size.
- Add the date, time, serial number or logo, and position each one.
- Preview it live, then download. Designing and previewing are free.
Questions
Does a company still need a physical common seal?
In most jurisdictions, no. A number of company laws made the common seal optional years ago, with documents signed by two directors or a director and the secretary instead. Whether that applies to you is set by your own companies legislation and your articles, so check the requirement before retiring the metal one.
Is a digital seal accepted?
For ordinary commercial documents, generally yes, because what matters is the authority of whoever applied it. For documents where a specific form of execution is required, the requirement is set by the law or the counterparty and should be checked rather than assumed. This is a design tool describing common commercial practice, not legal advice.
Can several directors use the same seal?
They can, and often should, since a company has one seal. If you need to know afterwards which director sealed which document, give each one a stamp with its own serial sequence alongside the common seal.
What stops somebody using it who should not?
The same thing that protects the metal one: control of access. The seal lives in an account, so it is behind a sign-in rather than in an unlocked drawer, and only somebody entitled to use it on behalf of the company may apply it.
Can I still emboss paper when I need to?
Yes, and for the occasional document that genuinely requires a raised seal you should. The two are not exclusive, and most companies end up using the digital one for the ninety percent that never touches paper.
Estamplab is a design tool. This page describes common commercial practice rather than giving legal, tax or financial advice, and practice changes. Where a specific document matters, check the requirement with the body receiving it. Only produce a mark your own organisation or your own credentials are entitled to use.