Add an APPROVED stamp to a PDF
Upload the document, place an APPROVED stamp with the date and the approver name, and download the approved copy.
Add an APPROVED stamp to a PDF templates, ready to edit
Open the stamp maker with any of these
Every preview on this page carries a faint Estamplab watermark. Your own download does not: the editor renders your stamp again, clean, as a transparent PNG, an SVG or a PDF. See the full template library.
An approval that lives in an email thread is an approval nobody can find in six months. Putting it on the document is how it survives: the drawing, the invoice or the purchase order carries the mark, the date and the name of whoever signed it off, and anybody opening the file later can see the decision without reconstructing a chain of replies.
What you get
- The approver name and role sit under the word, which is what makes an approval traceable rather than decorative.
- The date fills itself in, recording when the decision was made.
- A reference or revision number can be part of the stamp, so it is clear which version was approved.
- Other outcomes too: APPROVED AS NOTED, REVISE AND RESUBMIT, REJECTED, which is how a submittal review actually works.
- Place it over the title block, which is where a reviewer looks on a drawing or a submittal.
- The original file is untouched, so the unapproved version is still on record.
How to make it
- Open the tool and drop your PDF or Word file onto the page.
- Pick a stamp from your library, or design one in the pop-up designer.
- Click the page where the stamp goes, then drag it or resize it from the corner.
- Download the stamped copy. Your original file is never modified.
Questions
What should an approved stamp include?
The word, the date, and the name and role of the approver. On construction and engineering work, the revision number belongs on it too, because approving revision B says nothing about revision C.
Can I have more than one outcome?
Yes. Approved, approved as noted, revise and resubmit, and rejected are the four a submittal review normally needs, and each can be a saved stamp you reuse.
Does an approval stamp carry authority?
Only the authority the approver actually holds. The stamp records a decision made by somebody entitled to make it; it does not create the entitlement. Only apply an approval stamp you are authorised to use.
Where should it go on a drawing?
Over or beside the title block, which is where a reviewer expects it and where it will not cover the drawing itself.
Can I approve every sheet in a set?
Yes, one on every page in a single action, then adjust or remove individual ones.
Estamplab is a design tool. This page describes common commercial practice rather than giving legal, tax or financial advice, and practice changes. Where a specific document matters, check the requirement with the body receiving it. Only produce a mark your own organisation or your own credentials are entitled to use.