How to insert a certified stamp into a PDF file
Upload the PDF, place a certified true copy stamp with the date and the certifier name, and download the certified copy. Nothing is uploaded to a server.
How to insert a certified stamp into a PDF file templates, ready to edit
Open the stamp maker with any of these
Every preview on this page carries a faint Estamplab watermark. Your own download does not: the editor renders your stamp again, clean, as a transparent PNG, an SVG or a PDF. See the full template library.
Certifying copies is a volume job. A client sends eight scanned pages and needs each one marked, signed and dated, and the traditional method is to print all eight, stamp all eight, sign all eight and scan all eight back in. The stamp is the part that can be done once and applied everywhere: place it on the first page, put one on every page, and the whole set comes back certified in a single download.
What you get
- One on every page in a single action, which is what certification usually requires.
- The date fills itself in, so the copy is certified as of the day it was actually certified.
- Room for the certifier name, capacity and registration number under the wording, where the person checking it will look.
- The stamped copy is a new file, so the original scan stays as it was.
- Processed inside your browser, which matters for identity documents and title deeds.
- Prints as sharp as the original, because the stamp is drawn into the page rather than pasted over it as a screenshot.
How to make it
- Open the tool and drop your PDF or Word file onto the page.
- Pick a stamp from your library, or design one in the pop-up designer.
- Click the page where the stamp goes, then drag it or resize it from the corner.
- Download the stamped copy. Your original file is never modified.
Questions
What does a certified true copy stamp say?
Usually CERTIFIED TRUE COPY OF THE ORIGINAL, then a line for the certifier signature, their name in capitals, their capacity, and the date. Where a registration or membership number is required it goes under the name. The exact wording differs by jurisdiction and by the body asking for the copy.
Who is allowed to certify a copy?
That is set by the jurisdiction and by whoever is asking. Depending on the country it may be a notary, a commissioner for oaths, a solicitor, an accountant in practice, a bank officer, or a designated public official. Check the requirement with the body that will receive the document before you certify anything, because a copy certified by the wrong person is refused.
Is this legal advice?
No. This is a design tool that describes common commercial practice. What certification means, who may do it and what the stamp must say are governed by the authority that receives the document.
Can I certify a copy I have no authority to certify?
No. Applying a certification stamp when you are not entitled to use it is forgery, whatever the document is. The stamp only means something because the person applying it holds the capacity it names.
Can I stamp all forty pages of a bundle?
Yes, one on every page in one action. For a recurring run of bundles there is a bulk service, which is worth asking about if this is a weekly job rather than an occasional one.
Estamplab is a design tool. This page describes common commercial practice rather than giving legal, tax or financial advice, and practice changes. Where a specific document matters, check the requirement with the body receiving it. Only produce a mark your own organisation or your own credentials are entitled to use.