How to stamp a letter
How to stamp a letter: drop the file in, place the stamp under the signature block, and download it. Works on a PDF, a Word file, or a scan of a signed letter.
Drop your PDF, Word or Excel file here
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How to stamp a letter templates, ready to edit
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Every preview on this page carries a faint Estamplab watermark. Your own download does not: the editor renders your stamp again, clean, as a transparent PNG, an SVG or a PDF. See the full template library.
A letter carrying a request that somebody has to act on, a bank mandate, a confirmation of employment, an authority to collect, a letter of good standing, is usually the document where the mark is checked hardest. The recipient does not know your signature. They know whether the letterhead and the company mark look like the ones they have seen before.
What you get
- The stamp under the signature, on the letterhead, where the reader looks for it.
- A date that fills itself in, which matters on a letter that expires.
- A serial number, so a letter you issued can be told apart from a copy of it.
- Works on the Word file the letter was written in, without exporting it first.
- A transparent stamp, so the letterhead and any text underneath still read through it.
- Every page marked where a letter runs to more than one.
How to make it
- Open the tool and drop your PDF, Word or Excel file onto the page.
- Pick a stamp from your library, or design one in the pop-up designer.
- Click the page where the stamp goes, then drag it or resize it from the corner.
- Download the stamped copy. Your original file is never modified.
Questions
Where does the stamp go on a letter?
Below or slightly overlapping the signature line, on the same side of the page as the signature. Corporate practice in most places puts it to the left of the signature and above the printed name. Keep it clear of the letterhead at the top: a stamp over the logo reads as a mistake rather than as authority.
How do I stamp a bank letter?
The same way, and the thing to get right is what the bank asks for rather than where the stamp sits. A bank letter almost always needs the registered company name and registration number legible in the mark, an authorised signature beside it, and a date. Confirm the specific requirement with the branch before sending, because banks differ and a rejected letter costs a week.
Should the stamp overlap the signature?
Slightly, if local practice expects it, and never enough to obscure either. The convention of overlapping exists to make it harder to lift the signature onto another document. The failure mode is a stamp dense enough that the signature underneath cannot be read, which some recipients will reject outright.
Can I stamp a letter written in Word?
Yes, drop the .docx straight in. It is laid out exactly as Word draws it, so the letterhead, the spacing and the signature block are all where you put them, and you can download the stamped copy as a Word file or a PDF.
Do I need a different stamp for letters?
Usually not: the same company stamp serves. Some organisations keep a separate letterhead or dispatch stamp carrying a reference number and a date, which is worth having if you send enough correspondence to need to trace a specific letter later.
Estamplab is a design tool. This page describes common commercial practice rather than giving legal, tax or financial advice, and practice changes. Where a specific document matters, check the requirement with the body receiving it. Only produce a mark your own organisation or your own credentials are entitled to use.