Lawyer stamp
29 August 2026 ยท Estamplab
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A law office marks far more documents than it drafts. Every incoming letter gets a date, every case file copy gets a FILED, every bundle gets exhibit marks, and every certified copy gets the wording that makes it a certified copy. Most of that is pressed by a paralegal, not by a partner, and all of it has to look the same every time.
Open the stamp maker and start from any of these
The personal seal
The one with your name on it. Whether it says Attorney at Law, Advocate, Solicitor, Barrister or Esquire depends on where you practise, and the layout follows the same logic everywhere: your name, your admission or practising status, and the number a register can be searched by.
People search for a justice stamp when they mean this one, and the number on it is the point of the whole thing. A bar number in the United States, a roll number in India and much of the Commonwealth, a practising certificate number in England and Wales. A seal without it is decorative; a seal with it is checkable, and the whole function of a professional mark is that somebody can check it.
Round seals carry the name curved around the ring with the number across the middle. Rectangular blocks carry the same information in four lines beside a signature. Both are conventional and neither is wrong.
The stamps the office actually presses
FILED, with a date. What went to the registry and when. This is the mark that settles a limitation argument.
ENTERED and RECEIVED, both dated. What came in, and when the clock started.
Attorney-client privilege, or Privileged and Confidential. Marked on the document at the moment it is created, not the week the discovery request arrives, which is the entire reason it is a stamp rather than a note.
Attorneys copy, or COPY. So that nobody signs the one that was never the original.
Exhibit marks. Exhibit A, Exhibit B, and a bundle that runs to two hundred pages. Numbering that increments by itself is worth more here than anywhere else in a law office, because a repeated exhibit number in a filed bundle is not untidy, it is a problem in front of a judge.
Certified true copy, with a signature and date line. Used more often than any other mark in a practice, and the one people most often use without reading what they are attesting to.
A witnessed by block, for executions.
Read more: Notary stamps and seals: what goes on them, and how to make one
Why a law office in particular benefits from files rather than blocks
Exhibit numbering. A serial that comes from a counter cannot repeat. A number drawn into an image can, and does, at eleven at night before a filing.
The court copy is a PDF. Most registries now file electronically. Printing a document so you can stamp it and scan it back in degrades it and adds a step to something already on a deadline.
Two paralegals need the received stamp at nine in the morning. One physical block means one of them waits.
Consistency across a bundle. A judge reading two hundred pages sees the same mark on every one, which is the difference between a bundle that reads as prepared and one that reads as assembled.
The part a design tool cannot settle
What a professional seal must carry, and whether an applied mark is acceptable on a court filing, an affidavit or a deed, is set by the bar, the law society or the court rules where you practise, and it varies between jurisdictions more than almost anything else on this site. Several courts specify the exact form of a signature block on an e-filed document. Read your own rules before relying on any layout here.
This page describes common practice; it is not legal advice, which is a slightly odd sentence to write for an audience of lawyers, but the point stands. And produce a mark only for a practice and an admission you actually hold. A seal carrying a bar or roll number that is not yours is forgery, and the terms of use prohibit making one.
Frequently asked questions
What goes on a lawyer stamp?
Your name, the form of address used where you practise, and the number a register can be searched by: a bar number, a roll number or a practising certificate number. Firms add the practice name and the city. The number is what makes the mark verifiable rather than decorative.
What stamps does a law office need?
Beyond the personal seal: FILED and RECEIVED with dates, COPY, privileged and confidential, exhibit marks for bundles, and a certified true copy stamp with a signature and date line. A paralegal presses those far more often than anybody presses the seal.
Can I use a digital attorney stamp on a court filing?
Court rules decide that, and they differ by jurisdiction and by document type, with several courts prescribing the exact form of a signature block on e-filed papers. Check the rules of the court you are filing in. This tool produces the artwork.
How do I number exhibits without repeating one?
Use a stamp whose number comes from a counter rather than one drawn into an image. Here the counter is held server side and incremented under a lock, so two people preparing the same bundle from two machines cannot take the same number.
Is an attorney-client privilege stamp worth having?
It is worth having because of when it gets used. Marking a document as privileged at the moment it is created is a habit; marking it during a discovery exercise is an argument. A stamp makes the first one easy.